You can email shared links to files instead of sending the files as attachments to your email. One advantage is that you can now send files that are normally too large to send through email or were prevented from being sent due to Exchange size limitations.
- In Outlook, choose to send a new email or reply to an email.
- Click Apps for Office (or Add-ins if using Office 365) and select the Syncplicity app. The Syncplicity app appears in a sidebar.
- If prompted, log in to your Syncplicity account. Once logged in the main menu appears; for example:
- Review your link options. In the example, each user must enter a password to access the file. This password is auto-generated and sent along with the email. For the procedure to change your link options, see Configuring link options.
- If you wish to send files from your local system, perform the following:
- Click Attach local files.
- Use the pop-up to locate and select the files you wish to send. When you send the email, your files are uploaded to a special folder in your Syncplicity account and the links to them are included in your email.
- If you wish to send links to files that you already have in your Syncplicity account, perform the following:
- Click Attach from Syncplicity.
- Navigate through your Syncplicity folders (folders that you own and folders shared with you) and select the files that you wish to share. You can select files from multiple locations. You can also search for files and sort the files to find the ones that you want to share. The selected files appear in the right pane.
- Click Attach when done. The links to your files are added to your email.
- Send the email.
Recipients of your email can click a link to download that file. For example: