The All shared folders report provides information on the folders you have shared with other Syncplicity users or external users. When the report is run, output can be exported as a comma separated values (CSV) file. The exported CSV file includes information about:
- Folder size
- Folder share date
- Recipient information
The report can be run for either any recipient emails, or only external emails - whose email domain does not match the domain of the sharer's email address.
Information about folders shared with you by external emails and then re-shared by you is not included in the report.
Create All shared folders report
- Select All shared folders report from the Select Report Type dropdown menu
- Select the type of folders:
- Shared to any email
- Shared to external emails only only. All email addresses with a domain that doesn't match the your domain are considered as external.
- Click on Export Report to create a CSV file
Explanation of the All shared folders report's CSV file columns and rows
The name of the generated report file indicates the type of the report, as well as the timestamp when it was generated. In the CSV output file for this report, each row provides information on each sharing instance. If the same folder is shared to more than one recipient at any point in time, corresponding rows will provide information related to each recipient.
The top two rows indicate the type of the report and the filters used - whether this is a report for folders shared to any email or external emails only. See the below table for information on the details provided in the report.
CSV file column
|Shared Folder Name||The name of the shared folder.|
|Shared Folder Size||The size of the shared folder. Size can be in bytes, KB, MB or GB.|
The date when the folder was shared.
|Shared By||The email address of the user who shared the folder.|
|Shared Folder Path||The location of the folder within your Syncplicity account. When a root folder is shared, the value will be '\'.|
|Owner Email||The email address of the folder's owner.|
|Owner Full Name||The full name of the folder's owner.|
|Owner Status||Indicates whether the owner's account is still active or not.|
|Recipient Name||The full name of the recipient.|
|Recipient Email/Group Name||The email or group name of the recipient.|
|Recipient Permissions||Permissions given to the recipient. The value can be either Editor or Reader.|
|Recipient UserID||The user ID of the recipient.|
|Recipient is an External User||Indicates whether the recipient is an external user or not.|