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Data Loss Prevention report

The Data Loss Prevention (DLP) report provides information about all files scanned with the DLP engine connected to your Syncplicity account and classified as sensitive, or which are pending classification. When the report is run, output can be exported as a comma separated values (CSV) file. The exported CSV file includes:

  • File name, location, version and ownership
  • Classification result
  • Classification date
  • DLP engine configuration

The report can be run for all users or for a specific user group within your company.

Create report

The following are the steps to create the report.

  1. Select Data Loss Prevention from the Select Report Type drop-down field.
  2. Select the type of user:
    • All users.
    • Specific group. Enter the group name in the text field to specify it.
  3. Click Export Report to create a CSV file

Report Description

The name of the generated report file indicates the type of the report, as well as the timestamp when it was generated. In the CSV output file for this report, each row provides information on each file that has been marked as sensitive or is pending classification.

The top two rows indicate the type of the report and the filters used - whether this is a report for all users or a specific group. See the table for information on the details provided in the report.

CSV file column Description

Folder: Name

Name of the folder.
Folder: Owner Name Name of the owner of this folder.
Folder: Owner Email Email address of the owner of this folder.
Folder: Owner Group Name of the group, which owns this folder.

File: Path

The location of the file within your company account. If the file is located within a root folder, the path is displayed as '\'.
File: Name Name of the file.
File: Version The file version.
Classification: Result Result of the classification. Only sensitive files and ones pending classification will be displayed - non-sensitive files are not included in the report.
Classification: Date

Date in mm/dd/yyyy, when the classification took place.

Classification: DLP Engine Configuration Name of the DLP Engine configuration used for the file classification.
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