The Active files pending deletion report provides information on when each of your active files will be deleted, based on your Active files retention policy. When the report is run, the output can be exported as a comma-separated values (CSV) file. The exported CSV file also includes:
- Folder owner
- Folder owner's email address
- File path
- Timestamp when the file was last modified
The report can be run either for all folder owners or for a specific one within your organization.
Create Active files pending deletion report
- Select Active files pending deletion report from the Select Report Type dropdown menu.
- Select the type of user:
- All folder owners
- A specific user by entering the user's email address
- Click on Export Report to create a CSV file.
Explanation of the Active files pending deletion report's CSV file columns and rows
The name of the generated report file indicates the type of the report, as well as the timestamp when it was generated. In the CSV output file for this report, each row provides information for a specific active file.
The top two rows indicate the type of the report and the information extracted - whether this is a report for all folder owners or only a specific user. See the below table for information on the details provided in the report.
|
CSV file columns |
Explanation |
|---|---|
| Syncplicity Folder: Name | The name of the root folder, where the file is located. |
| Syncplicity Folder: ID | ID of the root folder, where the file is located. |
| Syncplicity Folder: Owner |
First and last name of owner of the root folder. |
| Syncplicity Folder: Owner Email | Email address of the owner of the root folder. |
| File: Path | The location of the file within the root folder. If the file is located directly in a root folder, the value will be '\'. |
| File: Name | The name of the file. |
| Last Modified: Date and Time: UTC | Timestamp in UTC when the file was last modified. The date and time values are formatted in the international date and time format: yyyy-MM-dd HH:mm:ss. |
| Last Modified: Date and Time: UTC<+/-HH:mm> | Timestamp when the file was last modified, converted to the time zone of the locale of the administrator's browser session when the report was initiated. The date and time values are formatted in the international date and time format: yyyy-MM-dd HH:mm:ss. |
| Scheduled Delete: Date: UTC | Scheduled date in UTC, when the file will be deleted if not subsequently modified. The date value is formatted in the international date format: yyyy-MM-dd. |
| Scheduled Delete: Date: UTC<+/-HH:mm> | Scheduled date when the file will be deleted if not subsequently modified, converted to the time zone of the locale of the administrator's browser session when the report was initiated. The date value is formatted in the international date format: yyyy-MM-dd. |