Syncplicity storage reports allow administrators to gain visibility into the storage utilization within their company account.
Storage reports
The following types of storage reports are available:
- Storage by user
- Storage by file type
- User storage by file type
If you have a Syncplicity Enterprise Edition account and you have configured on-premise StorageVaults, you can choose which StorageVault to run the report against, using the StorageVault selector drop-down (only visible for Syncplicity Enterprise Edition accounts) for US or EU.
Each storage report is specific to the selected StorageVault.
Storage by user report details
The storage by user report allows you to see how individual users are consuming the storage you have purchased for your account and can be used to determine how IT should perform departmental chargebacks. When the report is run, the output can be either exported as a comma-separated values (CSV) file or displayed on the screen. The report can be run for various sets of users:
- All users: Includes every user in your Syncplicity account.
- All active users: Includes all users in your Syncplicity account, except for the user accounts that have been disabled.
- All disabled users: Includes only the users in your Syncplicity account that have been disabled.
- All pending offboarding users: Includes only the users in your Syncplicity account that are pending offboarding.
- A specific user: Includes results for the single user you selected from the users in your Syncplicity account.
To create a Storage by user report:
- Select the type of user to run the report. For A specific user, start typing the user's name or email address. The autocomplete feature assists to locate the user. Click the x icon to remove the selected user and start over.
- Select the StorageVault for US or EU.
- Select Export report or Display report. If you chose to display the report, the results will appear directly below the report parameter input area on the reports page. Initially, the output is sorted by total storage consumed, from largest to smallest; change the sorting by clicking on the appropriate column header.
Explanation of the storage by user report's CSV file columns and rows
CSV file rows
In the CSV output file for this report, the storage consumption row for each Syncplicity user in the result set will be repeated once with a Group Name set to "--" and then once for each Syncplicity group that the user is a member of. This will allow filtering and sorting of the rows by Syncplicity group, which could be used to perform analysis of the results for IT departmental chargebacks. If you would like a result set that contains just one row per Syncplicity user simply filter the results by the User: Group Name column to only display rows with the value "--".
|
CSV file column |
Description |
|---|---|
|
User: User Name |
The Syncplicity user's full name. |
|
User: Email |
The Syncplicity user's email address. |
|
User: Status |
The Syncplicity user's status, which can be either Active or Disabled. Before running the report you are able to select whether the report should include users in both or only one status. Disabled users have had their account disabled by an Administrator, but their files are still stored within Syncplicity and count towards your account's consumed storage. |
|
User: Group Name |
The Name of the Syncplicity group that the Syncplicity user listed in the "User: User Name" column is a member of. For each user one row will include "--" for the group name (see explanation for this above). |
| User: User role | The role assigned to this user - global administrator, user, etc. See About administrator roles for more information. |
| User: Pending Offboarding Days Left | The number of days left, during which a deleted user's content will be retained. Values will only be displayed for users in Pending Offboarding state. |
| User: Pending Offboarding Start Date | The date when the user entered Pending Offboarding state. Values will only be displayed for users in Pending Offboarding state. |
| User: Pending Offboarding Assigned To | Indicates to whom a pending offboarding user's content is reassigned. Note: Data will be available only for reassign actions made after December 15th, 2021. |
| User: Pending Offboarding Assigned Date | Date when a pending offboarding user's content was reassigned to a different user. Note: Data will be available only for reassign actions made after December 15th, 2021. |
| User: Disabled Date | The date when the user was disabled. |
| User: Disabled By | Indicates who disabled the user. |
|
Storage: Quota Applied: Bytes |
The storage quota (in bytes) applied to the Syncplicity user listed in the "User: User Name" column. Users who are part of multiple groups with a storage quota configured have the highest one applied to them, and so the value in this column does not necessarily originate from the group in the "User: Group Name" column. |
|
Storage: Total Consumed: Bytes |
The total of the storage consumed (in bytes) by the Syncplicity user listed in the User: User Name column. This total is the sum of the storage consumed by the user's active files, previous versions of their active files and the files they have deleted but not yet emptied from their Syncplicity recycle bin. |
|
Storage: Consumed by Active Files: Bytes |
The storage consumed (in bytes) by all the active files owned by the Syncplicity user listed in the "User: User Name" column. Active files are the latest version of all files in Syncplicity folders that the user owns, and excludes previous and deleted versions of these files. |
|
Storage: Consumed by Previous Versions: Bytes
|
The storage consumed (in bytes) by all the previous versions of active and deleted files owned by the Syncplicity user listed in the "User: User Name" column. Each time a new version of an active file owned by a user is uploaded to Syncplicity the previously active version of the file is retained. All previous versions of files (active and deleted) are retained, unless one of your account administrators has set up a Previous Version Retention Policy, or the files have been permanently deleted via the Syncplicity Online File Browser. |
|
Storage: Consumed by Deleted Files: Bytes |
The storage consumed (in bytes) by all the deleted files owned by the Syncplicity user listed in the "User: User Name" column. All deleted files are retained, unless one of your account administrators has set up a Deleted Items Retention Policy, or the files have been permanently deleted via the Syncplicity Online File Browser. |
Storage by file type report details
The Storage by file type report provides information on which file types are consuming the storage you have purchased for your account and can be used to determine if Syncplicity users are adhering to your Acceptable Use Policy. The report results are exported as a comma separated values (CSV) file.
The report can be run for various sets of file types:
- All file types (this includes all the file types currently in use in your Syncplicity account)
- A custom, comma separated list of file type extensions
To create a Storage by file type report:
- Click the file type drop-down menu and select one of the available file types or enter a list of file type extensions.
- Select the type of user to run the report:
- All users: Start typing the user's name or email address. The autocomplete feature assists to locate the user. Click the x icon to remove the selected user and start over.
- A specific user: Includes results for the single user you selected from the users in your Syncplicity account.
- Select the StorageVault for US or EU.
- Select Export Report.
Explanation of the storage by file type report's CSV file columns and rows
CSV file rows
In the CSV output file for this report, each row provides the storage consumption for each file type in the result set totaled across all the users in your Syncplicity account or the individual user that you selected before generating the report.
|
CSV file columns |
Explanation |
|---|---|
|
File: Type |
File type name followed by the file type extension in parenthesis. If the file type name is not known by the Syncplicity system only the file type extension is displayed in this column. |
|
File: Active: Number |
The total number of active files in the company account that are of the file type listed in the "File: Type" column. |
|
Storage: Total Consumed: Bytes |
The total of the storage consumed (in bytes) by all files in the company account that are of the file type listed in the "File: Type" column. This total is the sum of the storage consumed by the active files, previous versions of active files and the files they have deleted but not yet permanently deleted, that are of the file type listed in the "File: Type" column. |
|
Storage: Consumed by Active Files: Bytes |
The storage consumed (in bytes) by all the active files in the company account that are of the file type listed in the "File: Type" column. |
|
Storage: Consumed by Previous Versions: Bytes |
The storage consumed (in bytes) by all the previous versions of both active and deleted files in the company account that are of the file type listed in the "File: Type" column. |
|
Storage: Consumed by Deleted Files: Bytes |
The storage consumed (in bytes) by all the deleted files in the company account that are of the file type listed in the "File: Type" column. |
User storage by file type report details
The user storage by file type report allows you to see which users are consuming storage for a specific file type and can be used to determine if which users are not adhering to your Acceptable Use Policy. The report results are exported as a comma separated values (CSV) file.
The report can be run for:
- All users (this includes every user in your Syncplicity account)
- A specific user (this includes results for the single user you selected from the users in your Syncplicity account)
The report can be run for a single specified file type.
To create a User Storage by file type report:
- Select the type of user to run the report. For A specific user, start typing the user's name or email address. The autocomplete feature assists to locate the user. Click the x icon to remove the selected user and start over.
- Enter the file type extension to be included in the report output.
- Select the StorageVault for US or EU.
- Select Export report or Display report. If you chose to display the report, the results will appear directly below the report parameter input area on the reports page. Initially the output is sorted by total storage consumed, from largest to smallest; change the sorting by clicking on the appropriate column header.
Explanation of the user storage by file type report's CSV file columns and rows
CSV file rows
In the CSV output file for this report, each row provides the storage consumption for the specified file type for each user who owns such files.
|
CSV file columns |
Explanation |
|---|---|
|
User: User Name |
The Syncplicity user's full name. |
|
User: Email |
The Syncplicity user's email address. |
|
User: Status |
The Syncplicity user's status, which can be either Active or Disabled. Disabled users have had their account disabled by an Administrator, but their files are still stored within Syncplicity and count towards you account's consumed storage. |
|
File: Type |
File type name followed by the file type extension in parenthesis. If the file type name is not known by the Syncplicity system only the file type extension is displayed in this column. |
|
File: Active: Number |
The total number of active files in the company account that are of the file type listed in the "File: Type" column. |
|
Storage: Total Consumed: Bytes |
The total of the storage consumed (in bytes) by all files in the company account that are of the file type listed in the "File: Type" column. This total is the sum of the storage consumed by the active files, previous versions of active files and the files they have deleted but not yet permanently deleted, that are of the file type listed in the "File: Type" column. |
|
Storage: Consumed by Active Files: Bytes |
The storage consumed (in bytes) by all the active files in the company account that are of the file type listed in the "File: Type" column. |
|
Storage: Consumed by Previous Versions: Bytes |
The storage consumed (in bytes) by all the previous versions of both active and deleted files in the company account that are of the file type listed in the "File: Type" column. |
|
Storage: Consumed by Deleted Files: Bytes |
The storage consumed (in bytes) by all the deleted files in the company account that are of the file type listed in the "File: Type" column. |